Pre-Award Administration is dedicated to supporting UWM faculty and staff with the development and submission of quality proposals and contracts that are both technically and administratively compliant with sponsor and campus requirements. The goal of submitting the highest quality proposal is accomplished through the strong collaboration between researchers and research administration staff.
Located in the Office of Sponsored Programs (OSP), Pre-Award Specialists are assigned to each UWM大奖娱乐官方网站主页 Division/School/College or unit to serve as a primary point of contact and to help facilitate the overall grant process while balancing the need for institutional and sponsor regulatory compliance. We are here to help you in the following areas:
- Proposal Review and Approval: OSP staff confirm the proposal has received all necessary internal approvals, review the proposal to ensure it meets sponsor and institutional technical guidelines and requirements, and conforms to all applicable regulations.
- Proposal Authorization: OSP staff serve as authorized institutional officials on behalf of the University and will sign/certify proposal submissions to sponsors.
- Award Negotiation, Acceptance, and Set-up: Review award terms and conditions prior to acceptance and set-up award accounts.
- Establish, Amend, and Execute Outgoing Subawards: Technical Preparation of subaward agreements between UWM and subrecipient institutions.
- Review and Execute Non-Financial Agreements: OSP is charged with the review and execution of research-related non-financial agreements such as Data Use Agreements, Material Transfer Agreements, and Non-Disclosure Agreements.
Below is a general list of items that may be necessary to submit with a proposal. Each sponsor may have their own guidelines and require additional materials/information. Contact your Pre-Award Specialist大奖娱乐官方网站主页 to discuss the requirements for a specific funding opportunity.
Budget Development & Approval
Cost-Sharing (Matching Funds)
If a project requires cost-sharing, or matching funds, contact your chair, dean, and/or division head to discuss the proposed cost-sharing commitment. The commitment must be documented appropriately in the proposal and in the WISPER record; failure to provide the appropriate documentation may delay proposal submission and/or award acceptance.
As a resource to campus, the Office of Sponsored Programs has assembled a list of Frequently Asked Questions大奖娱乐官方网站主页 as it relates to cost-share.
If the project includes a subrecipient that will provide cost-sharing, the subrecipient must provide an institutional commitment letter that describes the proposed cost-sharing. See Subawards for additional information, or contact your Pre-Award Specialist.
Data Management Plans
Many federal sponsors require Principal Investigators to include with their proposal a plan that describes how the data generated from the funded project will be accessed, stored, managed, and shared. UWM Library Data Services offers comprehensive data management planning support and training. Additionally, UWM Library Data Services publishes a Data Management Guide for researchers on our campus. Guidance is also available from a host of online resources, including:
- : Effective October 1, 2014, all new, renewal, and some supplemental requests for funding to the Department of Energy Office of Science will require the inclusion of a Data Management Plan.
- : A free tool to help you develop data management plans for most : Useful for researchers in the social sciences and humanities, this site provides data management plan creation, implementation, and monitoring information, and hosts data in a repository for public access.
- : Useful guidance for education researchers on data sharing and management.
- : MANTRA is a free, online course to provide best practices on data management, use, maintenance, and security.
- : Guidance and resources for developing data sharing and management plans for : Data management plans are required for all NSF proposals. Each Directorate has its own content requirements for data management plans; however, program solicitations that provide specific guidance/instructions on data management plans supersede Directorate-wide guidance and must be followed.
- UWM Data Publishing Guide: In addition to various federal agency data sharing requirements, many academic journals also require researchers to share data following publication.
Frequently Requested Information
SciENcv, My NCBI, by conducting automatic searches through PubMed, and maintaining a list of bibliographic citations for researchers’ work. My NCBI is able to “feed” data to SciENcv for researchers, thereby reducing administrative workload associated with generating biographical sketches through the SciENcv system.
Researchers are not required to use My NCBI and SciENcv for the development of biographical sketches; these tools have been developed as a flexible system to help researchers manage their biographical data. Researchers may continue to compile their biographical sketch using whatever tools they prefer, so long as the final product complies with . Applicants who seek only . Once logged into My NCBI, go to the SciENcv portlet and click on the hyperlink “Click Here.”
|This is the complete instruction manual for the SciENcv tool. SciENcv allows users to document education, employment, research activities, publications, honors, grants, and other professional contributions.|
|This tutorial provides an overview of the SciENcv tool and how to create, share, and maintain||Frequently Asked Questions regarding SciENcv are available; additional questions will be available in the future.|
|This 2014 NCBI blogpost provides an overview of the major functional aspects of SciENcv, including the use of delegates and downloading PDF, Microsoft Word, or XML versions of biographical sketches.|
This notice details the purpose and format of the new
This notice details clarifications and the
The NSF Grant Proposal Guide provides the instructions for the required elements of an NSF Biographical Sketch.
Biographical Sketch Template
A Microsoft Word template of the NSF Biographical Sketch is available for use by UWM Principal Investigators.
大奖娱乐官方网站主页A subaward is a mechanism used when a substantive portion of the research is to be conducted by a third party, such as a collaborator at another university, hospital, non-profit, museum, business, etc.. It is a contractual agreement between the Prime (lead) Recipient and the Subrecipient (third party). The subaward details the terms and conditions under which the research will be conducted, this includes a statement of work and budget specific to the Subrecipient.
UWM as the Primary (Lead) Institution
If you are a Principal Investigator and are funding one or more colleagues from another organization on your project, your colleagues must provide the following information to you prior to proposal submission:
- A letter of commitment or Statement of Intent to Enter into a Consortium Agreement from their organization(s) signed by an individual authorized to bind the organization to a grant/contract. If cost-sharing is proposed, the letter must include a statement indicating the organization will provide the cost-share amount during the award term.
- A statement of work describing the organization’s role in the project.
- A budget and budget justification, approved by their organization, of their share of the project costs (including information related to cost-sharing, if applicable).
大奖娱乐官方网站主页Additional documents may be required depending on the requirements of the grant program or sponsor.
UWM as the Subawardee
大奖娱乐官方网站主页If you are a Principal Investigator on a proposal in which another organization is the Prime Recipient, provide the following information to the Principal Investigator prior to proposal submission:
- A letter of commitment from the UWM Office of Sponsored Programs (contact your Pre-Award Specialist for assistance).
- A statement of work describing UWM‘s role in the project.
- A budget and budget justification, approved by the UWM Office of Sponsored Programs, for UWM‘s share of the project costs.
The Prime Recipient may require additional documents depending on their policies and the requirements of the grant program or sponsor.
Subaward requirements vary among sponsors and programs; carefully review the sponsor’s guidelines and contact the Pre-Award Specialist assigned to your Division/School/College for assistance.
UWM Data Sources for Research Development
A host of data sources are available to support proposal development—both from UWM大奖娱乐官方网站主页 and from external sources.
|UWM Fact Book||Provides a general overview of UWM, including student characteristics, headcount enrollment, credit load, grades, degrees, and faculty/staff employment.|
|Access to Success (A2S)||Information for each participating institution includes student and faculty characteristics, admissions requirements, popular majors, average class sizes, campus safety, future plans of graduates, and more.|
|Common Data Set (CDS)||A collaborative effort among data providers in the higher education community and publishers of college resource guides. UWM data is comparable with that provided by other institutions within their CDS reports. The CDS can be used as a resource for FAQs ranging from enrollment, financial aid, faculty/staff, and facilities.|
|Department Toolkit||Provides admission, enrollment, financial, and other data by department, field of study, and/or Division/School/College.|
|Graduating Senior Survey||This satisfaction survey provides information on students’ experiences and topics such as advising, faculty, and facilities.|
Data System (IPEDS)
|Reported data is federally mandated for post-secondary institutions that receive federal funds.|
|Office of Assessment and
Institutional Research (OAIR)
|Supports and advances||Informs planning, policy development, evaluation, and decision-making processes at the||A repository for county geographic and demographic data within the U.S. Data may be used for proposal development.|
|Data on all federal grant and contract awards issued by the U.S. government.|
|Collects and compiles information on the population of the U.S., including income and education level attained. Data may be used for proposal development and to demonstrate eligibility for certain programs.|
|Data on educational institutions throughout the U.S., including public and private K-12 schools and districts, institutions of higher education, and libraries.|
|Data on Wisconsin public schools, including test scores, attendance, graduation rates, teacher/administrator data, and other information that may be used for proposal development.|